Administrative Assistant to the QA Department Internship

Do you want to contribute to a safe European market while gaining an authentic international experience as a consultant?

Obelis is currently looking for an Administrative Assistant to the QA Department!

Your role and key responsibilities will be:

• Provide administrative support to the QA Department and contribute to the smooth organization of daily departmental activities.
• Support document management and document control activities by preparing, formatting, reviewing, filing, and updating quality-related documents in line with internal procedures.
• Assist in maintaining accurate QA documentation and records, ensuring that templates, registers, trackers, and controlled documents are properly organized and up to date.
• Coordinate meetings and administrative follow-up for the QA Department, including scheduling meetings, preparing supporting materials, drafting minutes where needed, and tracking action points.
• Follow up on requests related to QA documentation and processes, identify missing information, and ensure timely completion of administrative actions.
• Support internal communication and coordination with relevant departments to facilitate the collection of information and the completion of QA-related administrative tasks.
• Assist with the preparation of reports, presentations, and summaries related to QA activities, audits, training sessions, or internal projects.
• Provide administrative support for audits, training sessions, and quality initiatives, including logistical coordination, document preparation, and follow-up.
• Help monitor deadlines and status updates for departmental actions, recurring reviews, and documentation updates.
• Contribute to continuous improvement within the QA Department by supporting administrative and organizational initiatives that enhance efficiency and compliance.
• Participate in Obelis events.

Requirements

• Applicants must hold EU work permit.
• Bachelor/Master degree preferably in Business Administration/Management/Communications or similar (or equivalent experience).
• Previous professional experience in an administrative role is an advantage.
• Well organized, accurate, and able to manage multiple tasks simultaneously.
• Familiarity with documents, templates, trackers, and administrative systems
• Ability to communicate professionally with different stakeholders across the organization.
• Ability to work accurately, handle information confidentially, and follow instructions.
• Fluency in English (written & oral). Knowledge of any other languages is a plus.

Benefits & Conditions

• Location: Brussels
• Full-time paid internship: 6+6 months (with possibility to develop your career at Obelis after the internship)
• 18 days off - to be granted after start-up period: 3 months
• 15 teleworking days from abroad - to be granted after start-up period: 3 months
• Birthday day off
• Flexitime
• Meal vouchers
• Public transport ticket included

Company Profile: Obelis s.a is a quality driven, service-oriented company, with over 30 years of experience in EU Regulations. Providing consultancies on medical devices, cosmetics and other consumer goods - we believe in making manufacturers better through compliance and making safe products available on the market.

Our Vision: “We create compliance for safer markets.”

Our Mission: “To be the consultant of choice, by shaping the compliance industry and providing the most effective compliance process.”